Microsoft Teams – Collaboration
Microsoft Teams is a standard part of the Microsoft Office 365 suite and is set to become the standard collaboration tool as Skype for Business is phased out over the course of 2019. Microsoft Teams is designed to help you work together and collaborate in your office, from another location or on-the-move. You can communicate by instant message, audio or video, whatever works best.
Phone System is the Microsoft technology that provides PBX functionality in the Cloud. Telephony users interact with Phone System by using Microsoft Teams as their interface. This provides full PBX telephony functionality such as making and receiving calls, simple voicemail and transferring calls. All this functionality is available ‘internally’ across your company network ‘out-of-the-box’. With the right licensing, you can connect Teams to traditional phone systems to give a powerful communications platform. For full details of Microsoft Teams as a phone system. click here.
Call a meeting
If you need to get everyone together, there’s no need for a physical meeting, a special conference call or dedicated video conferencing, you can do it all in Microsoft Teams – just create a Live Meeting and everyone can join even if they are out-and-about via the mobile app. You can share a screen and collaborate on a document. You can even record the entire meeting so you don’t need to take notes as you go and anyone that couldn’t make the live meeting can catch up.
Create a workspace
Whether it’s for a short-term project, a long-term project, for a department or work group you can create a workspace or a ‘Channel’ as it’s known. You only invite people who you want to be able to see files and contribute. You can securely communicate, exchange messages, hold meetings, store and retrieve files and documents and create a wiki.
Work on a document
Within a Channel, members of the team can work on a document to co-author, contribute or amend. Anyone in the Team can see who is working on the document and a full audit trail keeps track of revisions. You can choose to work in the Team, use Office 365 web apps for Word, Excel, PowerPoint etc or work directly in the application on your desktop, laptop, tablet or mobile with your contributions being saved back to the master document.
Make a plan
You can use Microsoft Planner straight from your Teams channel so you can map out your project and assign tasks to the plan and allocate tasks to team members. Each task contains a start date and completion date as well as checklists. You can quickly and easily produce progress charts to help manage the tasks or the entire project.
Involve a customer, consultant or a supplier
With Microsoft team, you can invite guests to join from outside your organisation; a customer, consultant or supplier – in fact anyone with an email address. Guests have full access to the Channel content such as; Channel discussions and files, for a specific team, and chat with other users in the team they have been invited to.
Teams gives you everything you need to implement any governance regime that matches your organisation’s policies you can set-up for example;
- Channel naming policies
- File naming policies
- Guest access policies
- Team member policy
- Archiving, storage and retrieval policies
- Data retention policies